Committee Roles

Committee Roles (with supporting roles) are defined in a separate document available from the Committee's Google Drive. This document also contains the Awards Process Flowchart and the interconnection between the Management Committee and the two Sub-committees.

Roles

• Commodore - Chair of the main committee

• VC Admin & Finance

• VC Sailing - Chair of the Sailing sub-committee

• Treasurer 

• Hon. Secretary

• Training Centre Principle - Chair of the Training & Junior sub-committee

• Membership Secretary

• Duties Manager

Additional roles

The following roles may be held by committee members, but could be held by any willing member. 

• Publicity & Newsletter - A Guide to this role is available in the Committee Google Drive

• Open Water Swimming Coordinator - A Guide to this role is available in the Committee Google Drive

• Dinghy Cruising Coordinator

• Club Welfare Officer

• IT & Website Admin

Committees

There are three main committees involved in running the club;

• Main committee

• Sailing sub-committee

• Training & Junior Sub-committee

Groups

Tuesday Volunteer Group

Sub Committee Terms of Reference

In March 2025 the two Sub-committee Chairs were asked to produce a Terms of Reference for their teams. It is proposed that these are based on the following structure:

Proposed Terms of Reference

Aim – Statement of purpose.

Attendance – Statement of composition; e.g., led by, and any expertise required, maximum numbers of partiicipants, meeting frequency.

Role – Statement of any specific questions or issues that need to be addressed, how progress is reported and to whom.

Expenditure – Rules on budget authorisation.

Duration – To operate until defined time.

Example:

Funding Our Legacy

Proposed Terms of Reference:

Aim – To seek and obtain Major Funds and Grants to support our Lake Management Plan obligations and the Management Committee’s commitment to its membership and its strategic categories. DATE: (Crew Development, Active Adventure, Community - Together and Environment - Green Blue).

Attendance – To be led by a Flag Officer (e.g., Commodore or VC) and include expertise on Ecology, Funding and Finance as a minimum and may include additional Support and Secretarial attendance to a maximum of 5 Members. Monthly meetings as a minimum.

Role – To determine an agenda to discover and prioritise funding opportunities, make applications, direct required support and obtain funds. To report progress and recommendations to the Management Committee each month via the Club Secretary. Additionally, may seek involvement from the wider membership as required ideally avoiding members supporting other initiatives.

Expenditure – This sub-committee is not authorised to make any expenditure, above that available at the discretion of a Flag Officer who is part of the sub-committee.

Duration – To operate until December 2026 when a review of necessity will be made to determine if this sub-committee is required after that time.